Library Committee: The Library Committee is a key body responsible for ensuring the smooth functioning, strategic growth, and service excellence of the University Library. It guides and oversees all library operations, policies, and development initiatives, including policy formulation, infrastructure planning, resource development, and modernization. The Committee ensures that library services remain aligned with the academic, research, and learning needs of the institution while providing high-quality, user-focused resources and facilities.

Library Committee Architecture: The Library Committee provides strategic direction for library services, oversees resource planning and modernization, and manages overall administration. It ensures that the library aligns with the institution’s academic and research objectives.

Role and Responsibilities:

Role of the Committee:

• Guiding policy-making and strategic planning
• Overseeing resource acquisition and allocation
• Ensuring modernization and digital integration of library services
• Supervising the overall administration and quality of library services

Responsibilities of the Committee:

• Ensure effective organization and functioning of library services
• Prepare and allocate the annual library budget
• Approve procurement of print and digital resources
• Formulate, review, and update library policies
• Monitor collection growth, service quality, and user satisfaction

Composition:

• Vice-Chancellor – Chairperson
• Three Deans of Faculties – Nominated by the Vice-Chancellor
• Three Heads of University Institutions/Departments – Nominated by the Vice-Chancellor
• Two Teachers – Nominated by the Academic Council
• Registrar – Ex-officio Member
• Chief Librarian – Ex-officio Member Secretary

Note: All non–ex-officio members serve a term of three years.

Meeting Schedule:

• Library Committee Meetings – Held 3 times a year
• Library Joint College Council (JCC) Meetings – Held 4 times a year

Library Committee Members

Library Policies

Our policies ensure fairness, efficiency, and quality in delivering academic support services.

1. Collection Development Policy: Guides systematic acquisition and maintenance of resources, based on departmental recommendations and transparent procurement procedures.
2. Journals Management Policy: Ensures timely subscription, renewal, processing, access, and archiving of print and e-journals.
3. Digital Resource Policy: Covers selection, licensing, access, and maintenance of e-resources including databases, e-books, and e-journals.
4. Preservation Policy: Protects both physical and digital materials through conservation measures, backups, and disaster preparedness.
5. Archiving Policy: Maintains rare, historical, and back-volume collections for long-term academic use.
6. Write-Off Policy: Defines permissible loss thresholds and procedures for damaged, lost, or outdated materials.

Standard Operating Procedures (SOPs)

We follow structured SOPs to ensure transparency and quality in all operations:

• Resource Acquisition & Management – From recommendation and vendor selection to processing and circulation.
• Journal Subscription Process – From request to binding and archival storage.
• E-Resource Management – Evaluation, subscription, IP-based access, and usage analysis.
• Stock Verification – Verification to ensure accurate holdings and loss management.

Code of Conduct

Library users are expected to:

• Treat staff, users, and resources respectfully.
• Use resources responsibly and honestly.
• Maintain silence and cleanliness.
• Follow all library rules and guidelines.
• Respect user privacy and promote inclusivity.

General Rules

1. Maintain silence at all times.
2. Avoid prohibited activities (smoking, spitting, loud talking, etc.).
3. Handle materials carefully; users are liable for damages.
4. Carry your library smart card for entry and borrowing.
5. No seat reservation is allowed.
6. Return books to designated places after use.
7. Vacate seats before closing time.
8. Follow security checks when required.
9. Misbehavior may lead to suspension of privileges.

Digital Library: The Digital Library at the Learning Resource Centre (LRC) is a unified platform providing seamless access to a rich collection of academic and research resources in digital formats. It comprises two major components one is Institutional Repository (DSpace) and subscribed E-Databases.

The Institutional Repository (IR) is an open-source digital library platform built using DSpace. It serves as a long-term preservation and open-access system for the university’s scholarly and academic output. The repository provides access to the following collections:

• Thesis & Dissertations / List
• Research Publications
• Project Reports
• Question Papers
• Rare Materials & Special Collections

Modes of Access: Institutional Repository (IR)

• Web Access (Remote): Available via the internet.
• Intranet Access (On-Campus): Faster and more secure; accessible via: https://192.168.40.21:4000

1. E-Databases – Access to 15+ subscribed e-databases covering e-journals, e-books, research articles, patents, and e-standards. These are available across all campus systems via IP authentication, and remotely via secure login.